Privacy Policy — Virelis

Virelis operates ivorel.digital and is committed to handling personal data responsibly. This privacy policy explains what information we collect, how we use it to deliver legal advisory services to IT companies, the choices available to users, and how we protect data. Our approach is focused on transparency and practical safeguards appropriate to professional legal services provided in Singapore.

14-04-2026 Virelis (Business ID S1142069A) 41 City Square Mall 180 Kitchener Rd, Singapore, 208539 [email protected]

Definitions

To help you understand this policy, we define key terms used throughout. These definitions reflect common usage in privacy notices and the context of legal advisory services for technology companies.

Personal data means any information that identifies, or could reasonably identify, an individual. Examples include names, contact details, job titles, and business identifiers when linked to a person.
Processing covers any operation performed on personal data, such as collection, storage, use, disclosure, and deletion. Processing is limited to what is necessary to provide our services and comply with legal obligations.
User refers to any individual interacting with Virelis through ivorel.digital, including prospective clients, existing clients, and contacts at partner organizations.
Service refers to our legal advisory offerings for IT companies, including contract drafting, compliance reviews, IP support, and related consultancy delivered by Virelis.
Cookies are small text files placed on a user's device to store preferences and assist with analytics and site functionality. We use cookies to improve the website experience and gather usage insights.

What Data We Collect

We collect data that is necessary to provide legal services, communicate with clients, and operate our website. Collection is limited to information relevant to those purposes and retained only as long as needed.

Information You Provide

When you contact us, request services, or use certain site features, you may provide personal data directly. We use this information to respond and to manage our client relationships.

  • Contact information: name, company, email, phone number
  • Company information: business name, business ID (if provided), role within the company
  • Engagement details: descriptions of legal issues, project scope, and related documents
  • Payment and billing details when you engage paid services
  • Communications and preferences for how you wish to be contacted
  • Feedback and survey responses when you choose to provide them

Automatically Collected Data

We automatically collect certain technical and usage data when you visit ivorel.digital. This helps us maintain the site, analyze usage patterns, and improve service delivery.

  • Device and browser information (e.g., browser type, operating system)
  • IP address and approximate location for security and analytics
  • Pages visited, time on site, and interaction events for site optimization
  • Referring site or search terms that led you to ivorel.digital
  • Cookie identifiers and similar tracking data
  • Error logs and diagnostic data to troubleshoot issues

Third-Party Data Sources

From time to time we may receive data about you from third-party sources to verify identity or enrich records for legitimate business purposes. We only use such data when it is lawful and appropriate.

  • Professional networking profiles or public business directories used to validate business contacts
  • Payment processors and billing partners for transaction processing
  • Trusted service providers assisting with analytics, hosting, or client management

Why We Use Personal Data

We process personal data for specific, limited purposes that support our business and your engagement with Virelis. Each purpose is linked to a legal basis and minimal data usage.

  • To evaluate and deliver legal advisory services requested by clients
  • To communicate with you about engagements, billing, and administrative matters
  • To perform identity verification and conflict checks before accepting new engagements
  • To comply with reporting and recordkeeping obligations under applicable Singapore laws
  • To improve our website and service offerings through aggregated analytics
  • To manage security incidents and protect our systems and client information
  • To process payments and administer billing for paid services
  • To respond to requests, questions, or complaints from users

Legal Bases for Processing

We rely on permitted legal bases for processing personal data, such as performance of a contract, legitimate interests, compliance with law, and consent where applicable and necessary.

Cookies and Tracking

Our website uses cookies and similar technologies for essential site functionality, analytics, and preferences management. You can manage cookie settings through your browser or site controls.

We use session cookies for site operation, persistent cookies for preferences, and third-party cookies for analytics. No advertising profiling is performed using your data without consent.

Categories include: necessary cookies, performance/analytics cookies, and functional cookies for user preferences.

You can manage or delete cookies via your browser settings. Disabling some cookies may affect site functionality. For analytics, you may opt out as described on the site.

View our cookie settings on ivorel.digital

Sharing and Disclosure

We share personal data only as necessary to provide services, comply with legal obligations, or with your consent. When sharing occurs, we require recipients to protect the data and use it only for allowed purposes.

  • Service providers: cloud hosting, payment processors, and client management tools
  • Professional advisors: auditors, insurers, or legal partners assisting on a specific matter
  • Regulatory or law enforcement authorities when required by law or to respond to legal process
  • Prospective acquirers or business partners during a corporate transaction with confidentiality safeguards
  • Third parties where you have given explicit consent to share your information
  • Aggregated or anonymized data that cannot reasonably identify an individual

International Transfers

Some processing may involve transfer of data to jurisdictions outside Singapore for hosting, analytics, or collaboration with service providers. We assess risks and apply appropriate protections before such transfers.

When transferring data internationally we rely on contractual safeguards, data processing agreements, and assessment of provider security practices to maintain protection consistent with the original collection purpose.

Data Retention

We retain personal data only as long as necessary for the purposes described, including to meet contractual, legal, and regulatory requirements relevant to our legal services.

Client account information is retained for the duration of the engagement and for a period thereafter as required by professional obligations and recordkeeping standards in Singapore.

Messages and correspondence related to engagements are retained for case management and to provide an accurate record of advice given; retention periods reflect regulatory guidance and business needs.

System logs and technical records used for security, troubleshooting, and analytics are retained on a schedule that balances operational needs with privacy considerations.

When data is no longer required, we securely delete or anonymize it. You may request deletion subject to any retention obligations that require us to keep records for a specified period.

Security Measures

Virelis implements administrative, technical, and organizational measures to protect personal data against unauthorized access, accidental loss, or unlawful processing. Controls are reviewed regularly to align with our professional responsibilities.

  • Access controls and role-based permissions for client files
  • Encryption of data in transit and at rest where technically feasible
  • Regular backups, incident response procedures, and staff training on data handling

Your Rights

You have rights regarding your personal data, and we provide mechanisms to exercise those rights. Requests are handled in accordance with applicable law and with attention to client confidentiality obligations.

  • Right to access: request a copy of personal data we hold about you
  • Right to correction: request correction of inaccurate or incomplete data
  • Right to deletion: request deletion where processing is no longer necessary and no legal grounds to retain data exist
  • Right to restriction: request restriction of processing in specific circumstances
  • Right to object: object to processing based on legitimate interests, where applicable
  • Rights in relation to automated decision making and profiling, where applicable
  • Right to portability: receive certain personal data in a structured, commonly used format, where applicable
  • Right to withdraw consent where processing is based on consent

How to Make a Rights Request

To exercise any rights, contact our Data Protection Officer or designated contact using the details below. Please provide sufficient information to locate the data and describe the request. We may ask for verification to protect privacy and security.

[email protected]

We aim to acknowledge requests promptly and respond within a reasonable timeframe consistent with legal requirements and the complexity of the request. If additional time or information is needed, we will inform you.

Data Protection and Privacy

Virelis collects and processes personal data to deliver legal advisory services tailored to IT companies. We limit data collection to what is necessary to provide consultations, manage engagements, and comply with regulatory obligations. This section explains the legal grounds for processing, retention periods, and your rights related to personal data. We handle information with care, using processes designed to reduce risk and support transparent client relationships.

  • Purpose limitation: we use personal data only to provide legal advice, manage client relationships, process payments, and meet regulatory duties.
  • Lawful basis: processing is based on contractual necessity, legitimate interests in delivering services, and where required, your consent for specific communications.
  • Data minimization: we collect only information relevant to the service requested, such as contact details, company identifiers, and case-specific documents.
  • Retention: personal data is retained only for periods required to meet contractual and legal obligations or to resolve any disputes, after which it is deleted or anonymized.
  • Security measures: we implement administrative, technical, and physical safeguards to protect personal data against unauthorized access and accidental loss.
  • Your rights: you can request access, correction, restriction of processing, erasure where applicable, and portability of your personal data. We provide straightforward channels to exercise these rights.

If you have concerns about how your personal data is handled, you may contact Virelis directly or lodge a complaint with the Personal Data Protection Commission (PDPC) in Singapore. We aim to resolve issues promptly and transparently.

Marketing Communications

With your consent or when permitted by law, Virelis may send updates about services, legal alerts relevant to IT companies, and invitations to events or webinars. Communications are designed to be relevant and useful for technology businesses seeking legal clarity and practical risk management.

You can opt out of marketing communications at any time by using the unsubscribe link in emails, updating your preferences through your account, or contacting us directly. Unsubscribe requests will be processed without undue delay.

Privacy for Minors

Our services are intended for businesses and professionals. We do not knowingly collect personal data from individuals under the age of 18. If we become aware that we have collected data from a minor without appropriate authorization, we will take steps to delete that information promptly.

Third-Party Links and Services

Our website may contain links to third-party services or tools used to support our operations. These services have their own privacy policies and practices. Virelis is not responsible for third-party handling of your data; we recommend reviewing their privacy terms before sharing information.

Changes to This Policy

Virelis may update this privacy information to reflect changes in legal requirements, business practices, or service offerings. Material changes will be posted on our website with an updated effective date. We encourage clients to review this page periodically.